Why rewrite the same messages over and over again when you could click one button and reuse an existing email template? Perhaps you always send the same booking confirmation form all the time. Perhaps you send the same acknowledgement/refusal letter all the time?

Save yourself some time forever and follow this tip.

Video: Canned email answers in Microsoft Outlook

Create and save a message template in Outlook

Start from a blank message or use an existing message. Save your message as a template by selecting Save As from the File menu. Give your template a name under File Name and Choose Outlook Template (*.oft) from Save As type.

Create and save a message template in Outlook

Write a new message based on an Outlook Template

  1. From the New Message dropdown, select Choose Form
    In the New Message dropdown, click Choose Form - Write a new message based on an Outlook Template
  2. Make sure to browse User Templates in File System and select the template name you want to use.
    Browse User Templates in File System and select your message template - Write a new message based on an Outlook Template

 

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